Before start using EdXsmart consider a
general scenario of typical school of class 1 to 12th, each classes have
sections like Section A, Section B. There will various subjects for different
classes like some subjects are theory and some are practical. Exams are created
using these subjects and classes. Students enter in classes by new admission or
promoted by their previous class after successful passing of previous class.
During course of student we will charge fees to students and collecting them at
monthly or one time basis. We like to record attendance of our students. Our
school may be providing transport facility to student. Our school have library
for students have to maintain books inventory. Our school have hostels and
providing hostel facility to our students. Obviously our school has teachers to
teach and manage students. We like to communicate our teachers, students and
parents. We like to record all the expenses done in our school like
miscellaneous bills, salary payments etc. After everything we like to analyze
various reports based on our school.
If you are using EdXsmart for a training Centre
then may be you like to admit students in two classes, for this you should use
multi class feature where you can admit a single student in two classes
simultaneously.
Apart from above we also like to provide access to
our EdXsmart to other users like Teachers, Accountants, Librarians, Students
and their Parent. For these EdXsmart have 8 inbuilt user's roles- SuperAdmin, Admin, Teacher, Accountant, Librarian, Receptionist, Student and Parent. Virtually you can create unlimited number of
user roles for staff members.
After successful login, you will reach to Admin Dashboard. Below you can find a navigational overview of user screen.
Admin Panel consist 27 modules listed
below -
1. Front Office - for all reception/front office related activities
like enquiries, calls, visitors, postal receive/dispatch
2. Student Information - for all the information related to student like
student profile, student admission, student history
3. Fees Collection - for all the details related to student fees
collection, fees master creation, fees dues, fees reports
4. Income - for all the income other than fees
collection can be manage here like add income, search income, income head
5. Expenses - for all the expenses related to school can
be manage here like add expenses, search expenses, expense head
6. Attendance - for managing student attendance and attendance report
7. Examinations - for managing all the exams conducted by school like
create exam, schedule exam, exam marks entry, marks grade
8. Online Examinations - for managing online exams conducted by school
9. Lesson Plan - for managing subject status and lesson plan
10. Academics - for managing all the parameters / master data
required to run school like classes, sections, subjects, assign teachers, class
timetable, promote student to upper class
11. Human Resource - for all the information related to staff members can
be manage here like staff search, profile, attendance, payroll, leaves
12. Communicate - it works like a notice board basically a messaging
system for communication to students, parents and teachers
13. Download Center - for managing downloadable documents like assignments,
study material, syllabus and other documents need to distribute students and
teachers
14. Zoom Live Classes - Zoom live classes for students and live meetings for
staff. Its addon extension and should be purchased separately
15. Gmeet Live Classes - Gmeet live classes for students and live meetings for
staff. Its addon extension and should be purchased separately
16. Homework - teachers can give homework here and
further evaluate them
17. Library - all the books in your library can be
manage here
18. Inventory - manage all the assets of your school with stocks and
store under inventory module
19. Transport - for managing transportation service like routes and
their fares
20. Hostel - for managing hostels, hostel rooms and
their fares
21. Certificate - design and generate student certificate and ID Card
here
22. Front CMS - manage front public site of EdXsmart here by creating
pages, menus, events, gallery, news
23. Alumni - for managing all pass out students or
alumni records and events
24. Reports - all the various reports related to
different modules can be found here
25. System Settings - configure EdXsmart here for different settings like
school, sessions, SMS, Payment, backup / restore, languages
26. Calendar & To-Do List - track and manage all daily/monthly activities and
create your task in to-do list
27. Chat - chat for two-way messaging staff and
students
To understand how EdXsmart works, first
we need to configure and setup it for our school. In this whole documentation
we will consider our sample school which is St Annas School.
Steps to setup your school -
1.
In the Admin panel go to System Settings > General Setting in upper
right side click on Edit button to update your school data.
2. Update your School Name, School Code (School Code is your school affiliation / accreditation
no), Address, Phone, Email (for remaining settings please check System
Settings section) now click on Save button to update record.
3. For updating your school print logo go to System Settings > General Setting in lower left side click on Edit Print Logo button (it
is recommended for logo to use .png image with transparent or white background
and around 200px x 200px in size). Now drag and drop or select your logo file.
By clicking on Edit Admin Logo and Edit Admin Small Logo you can set logo for admin panel. Edit App Logo to set logo for mobile app.
4. For automated SMS messaging, add any one of
available SMS Gateway with the required details from System Settings > SMS Setting.
5. To enabling online payment in Parent Panel and
Student Panel update your payment gateway account details for this, go to System Settings > Payment Methods select your appropriate payment gateway and add you
payment gateway account details then click on save button and enable it from
right side box.
6. For updating Header image and Footer content of
Fees Receipt and Payslip go to System Settings > Print Header Footer, then drag and drop or select your Header Image and enter
Footer Content and then click save it. You can update Header image and Footer
content for both Fees Receipt and Payslip by switching tab from top right
corner of the page.
7. At this point we have completed basic
setup of our school. Now we will add our academics in EdXsmart like Classes,
Sections, Subjects, Teachers.
8. For adding classes go to Academics > Classes, before adding classes first add Sections from Academics > Sections. Select Sections comes under a Class when you adding a Class. Classes can be add from left side Add Class form and added classes can be see right side Class List. Add all classes running in your school here.
9. For adding sections go to Academics > Sections, Sections can be add from left side Add Section form and added section can be see right side Section List. Add all section name used in your school here e.g. Class 1 has 3 sections A, B, C and Class 2 has only A, B sections then we will add 3 sections A, B, C here. After adding sections, select section comes in a Class when you adding Classes
10. For adding Teachers go to Human Resource > Staff Directory, Teachers can be add from top right corner Add Staff button. At this page you can add any staff by selecting its role. If we are creating teacher then we should select role (Teacher) and designation.
11. For adding subjects go to Academics > Subjects, Subjects can be add from left side Add Subject form and added subjects can be see right side Subject List. Add all subjects including theory and practical in your school here. Subjects can be assign through Subject Groups to their classes in next step.
12. For assigning subjects to their classes go to Academics > Subject Group enter Subject Group then select Class and Section then select all subjects you want to include in this class and section as group now click on Save.
13. Great! you have completed your EdXsmart setup. To
understand each module in detail, go to its concerning article.
